Inland
Empire Swimming
Board of Director's Meeting
March 1, 2003
Ellensburg, WA
Agenda
1. Welcome
2. Introductions 5 minutes
3. Minutes from prior meetings 2 minutes
-December BOD minutes have already been approved
4. Committee Chair reports (only if necessary) 5 minutes
5. General Chair report 5 minutes
-USA Swimming General Chair meeting in Tampa, FL
6. Nancy Rose proposal 5 minutes
-eliminate 3 event per day limit at IE meets
7. MLMR Swim Camp proposal 10 minutes
-IE to guarantee any potential $ loss at event?
8. 2004 Meet Schedule 25 minutes
-speakers limited to 2 minutes and must be recognized
by the chair to speak
Topics
-Todd Marsh Proposal
-B Champs - A Champs- Sectional progression
-double or triple booking meets on same weekends
-What meet is our LSC Champs?
-Can we do a Senior Champs in December?
-Move summer A/B Champs? Why must we have it the same weekend as Zones?
-Montana / Wyoming / Snake River summer 'A' meet
-Master Inland Northwest Meet Schedule
9. Selection of meet scheduling committee 5 minutes
-IE Board Representative - Technical Planning Chair
-Athlete
-2 coaches
-2 parents/officials
10. Committee Instructions
-meet and discuss Board objectives
-send and receive meet bids
-have preliminary schedule to executive board by May 1
-revise and adjust per executive board input
-have final schedule ready for HOD meeting and vote in June
11. HOD meeting in June 10 minutes
-elections
-2004 meet schedule approval
-MST/PSC merger
-Zones Update
-New Business proposals must be sent to General Chair by May 1
-potential proposals
- meet timing requirements
- equipment issues
12. Adjourn
INLAND EMPIRE SWIMMING
BOARD OF DIRECTORS’ MEETING
MARCH 1, 2003
Robert Broyles, General Chair, called the meeting to order at 1:00 pm at Central Washington University in Ellensburg, WA with 32 people attending. Those present were asked to identify themselves and the club they represent. The following Board of Directors were present: Robert Broyles, Lucy Weidert, Jack Davisson, Vicki Marsh, Vicky Eickerman, Jennifer Tonkyn, Jessica Weidert, Wes Chun, Dave Drown, Karen Byers, Sue Miller, Todd Stafek, Matt Sequin, Mike Brosnahan, and Holly Dunham-Wheeler. Others in attendance included CUDA – Tony Fisher, Amber Loidhamer, Mike Neff, and Dave Sutherland; EAST – Lori Clark, Sharoll Cummins, and Lisa Masters; MLMR – Tammy McFarland and Tony Preston; PSC – Gabe Brannan and Janet Duncan; SAS – Todd Marsh; SWAA – Heidi Turner; TCCC – Doug Wertz; YAC – Shawn Jones and Eric Tabayoyon; YYST – Greta Alderson
The minutes for the House of Delegates (HOD) meeting held on December 15, 2002 were available for review. Minutes will be approved at the next HOD meeting.
Dave Drown, Equipment Coordinator, distributed a handout of the current year meet schedule and what equipment was or probably will be used. (See Attachment A.) Dave requested prior to a meet that Meet Directors contact him to verify and coordinate equipment needs if they intend on using the IES equipment and/or trailer.
Due to revised requirements for minimum water depth for racing starts, long course meets will need to be set up with pads at both ends of the pool. Dave proposed that he consolidate the “west loose” equipment currently stored in Yakima with the equipment in the IES trailer in order to have 16 sets of pads available for meets. Dave pointed out that the “west loose” set only gets used 2 or 3 times a year out of 26 meets. No objections were noted. Dave will work to consolidate the equipment into the IES trailer to equip all 50-meter double-ended meets by the long course season.
Dave also noted that IES has pad mounts for a double ended 6-lane pool. Since each pool has unique gutter design, the generic pad mounts presently in the trailer do not give the best performance at some pools. Fork Refrigeration (thanks to Robert Broyles) has offered to fabricate custom brackets similar to the galvanized sheet metal pads now being used at the University of Idaho pool for $10/lane. Custom mounting brackets would be the property and responsibility of the purchasing team. Any team wishing to order these custom-mounting brackets should contact Dave Drown. Dave will work with the purchasing team and Fork Refrigeration in coordinating the order. About one month will be needed from request to finalize design, order material, fabricate, and coordinate delivery to the pool. (See IES Web Site to notify Dave Drown.)
Jack Davisson, Senior Vice-Chair, reported that he and Karen Byers are working on updating the formula in the IES Handbook for reimbursement of national senior meets. Also, the application for IES Scholarship will be posted on the IES Web Site.
Robert Broyles, General Chair, attended the USA General Chair Conference in Tampa, FL during February 2003. There will be a dues increase for USA membership this fall. The increase will accommodate the following:
Minutes from committee meetings are posted on the USA Web Site.
A proposal by Nancy Rose was distributed. (See Attachment B.) The proposal was to delete the wording “of which no more than three may be “B” events” in the IES Handbook, page 11 Section 3 Subsection E Paragraph 2. This change will no longer limit “B” swimmers to 3 events per day.
There was discussion from the floor regarding the proposal. It was pointed out that this proposal does not impact the limitation for 8 and under swimmers as is discussed in the IES Handbook, Section 3 Subsection 2. Also, Club Meet Directors can at their discretion include event limitations in their sanction.
Vote from the Board of Directors was taken by show of hand. Motion passed to accept with eleven for and 0 opposed. The IES Handbook will be so revised. This change will be effective with the SWAA Meet scheduled for April 26 – 27, 2003 in Spokane.
There was discussion on the floor. The clinic is estimated to cost a total of $4,000. Eighty swimmers at $50 per swimmer will be needed to break even. No provisions for camps were included in the 2003 IES Budget.
It was agreed that MLMR should require applications be due by April 15, 2003. If eighty swimmers are not registered by April 15, IES BOD will then vote via e-mail on whether or not to fund the camp. The camp will be made available to other LSCs. IES club coaches should encourage their swimmers to attend. Nate Dusing has been scheduled to attend the camp.
Todd Marsh distributed his proposal regarding 2004 IES championship meets. (See Attachment D.) Todd’s proposal included incorporating a Senior Swimming Championship meet into the IES Schedule to be rotated between west side and east side (Moscow-Pullman and Ellensburg). The proposal also included ideas regarding IES Short and Long Course Age Group Championship Meets.
Robert opened up the topic for discussion from the floor by recognizing speakers for two minutes. Discussion included the following opinions:
IES
Short Course Championship Meets
· Two week progression ladder for championship meets (B Champs, A Champs, Age Group Sectional)
· Progression ladder with wider steps
· Earlier A Champs to allow swimmers a chance to rest between meets and to spread out meet costs over a longer period to ease family financial difficulties
· Earlier A Champs to solve the conflict of other championship meets that many IES swimmers attend such as High School District and State Meets and YMCA Regional Meets
· Have A-Champs that would de-qualify swimmers with sectional times. Some coaches already do not bring swimmers that are planning to attend Senior Sectionals.
· A-Champs is a good meet to have all swimmers attend to mentor other swimmers. Coaches can choose not to taper swimmers attending Sectional meets
· A-Champs is a good meet for all IES swimmers to attend. The meet used to have around 400 swimmers and was a lot of fun. Swimmers welcomed the opportunity to swim with IES swimmers. Swimmers had to swim hard to get into finals.
· If A-Champs continues to be small, allow A swimmers to have bonus swims
· A few years ago A-Champs was in January and B Champs in February. (Greta Alderson has prior year meet schedules.)
· A senior swimming championship meet the second weekend in December rotated between west side and east side
· Athletes would welcome opportunity to compete with more IES senior swimmers and feel this could help to raise the caliber of IES senior swimming.
· Some coaches feel it would be hard to have swimmers ready for a championship meet this early in season having competed in only one or two meets
· Senior swimmers already swim in championship meets outside of IES in December (Husky Invitational, U S Open) even though they have competed in only one or two meets prior to championship meet
· Meets may be smaller if we have special meets such as Senior Championship which may cause economic hardship to host club
· Move Long Course A/B Championship Meet to another weekend
· If one weekend earlier, would allow more IES coaches the opportunity to apply for Zone Coach
· Zone swimmers would probably still not attend
Mike Brosnahan proposed that a sample of different Meet Schedules be prepared for review.
Dave Drown moved that we accept this proposal. Mike Brosnahan seconded. Proposal approved.
The Meet Scheduling Committee will prepare a pair of alternative meet schedules. No host club names will be included in the schedule. Committee members should submit their concepts and proposals to the Committee by April 1, 2003. The Committee should submit their proposed meet schedules to the IES Board of Directors by May 1, 2003 for its review and input. The 2004 Meet Schedule will be approved at the House of Delegates meeting scheduled for June 21, 2003.
The Meet Scheduling Committee was selected with the following members:
HOD meeting is scheduled for June 21, 2003. The time and place will be announced at
a later date. The Agenda will include
the following:
Vicky Eickerman asked if anyone had copies of minutes prior to 1999 to please send her a copy for record keeping.
A motion was made and seconded to adjourn. Motion passed. The meeting was adjourned at approximately 2:30 pm.
Respectfully submitted,
Vicky Eickerman, Secretary